Junior Jewellery Administrator & Certificate Coordinator

Junior Jewellery Administrator & Certificate Coordinator

Overview

A prestigious luxury jewellers in London is seeking a highly organised and detail-focused Junior Jewellery Administrator & Certificate Coordinator to support a new department. This role is integral to ensuring jewellery pieces are accompanied by the correct certification, maintaining flawless records, and supporting day-to-day workshop administration.

This is an excellent opportunity for an individual looking to grow their career within the luxury jewellery sector while working alongside highly skilled craftspeople, including the Senior Goldsmith.

Key Responsibilities

Certificate Processing & Filing

• Receive, log, and process large numbers of certificates weekly.
• Match certificates accurately to jewellery reference numbers, product details, and inventory systems.
• Check data accuracy in logs and SAP for Business reporting.
• Maintain an organised archive/library system for efficient retrieval of certificates.

Global Certificate Dispatch

• Prepare and ship certificates to multiple locations each week.
• Ensure all dispatches are logged, tracked, and recorded.

Archive & Database Management

• Maintain both physical and digital archives of certificates securely.
• Update internal databases with certificate location, status, and movement.
• Implement systematic filing protocols to support compliance and access.

Cross-Department Support

• Liaise with Procurement, Logistics, Sales Liaison and Sales teams to supply certificates when required.
• Support internal and external audits by locating and verifying certificates efficiently.
• Assist the Senior Goldsmith and workshop team with administrative support when needed.

Skills & Qualifications

Essential

• Proven experience in administrative or document control roles (library, archival, inventory, or accounting environments).
• Exceptional attention to detail and accuracy when handling large volumes of data.
• Strong organisational skills and ability to prioritise workload.
• Proficient in Microsoft Office (Excel, Word, Outlook) and database management systems.
• Ability to meet weekly targets and dispatch deadlines.
• Excellent communication skills.

Desirable

• Knowledge of jewellery, gemstones, or luxury goods (not essential).
• Previous experience within the luxury industry.
• Familiarity with SAP systems.

Key Attributes

• Methodical, process-driven, and passionate about organisation.
• Trustworthy and reliable, capable of handling high-value documentation.
• Calm under pressure, maintaining accuracy at speed.
• Self-motivated, enthusiastic, and collaborative across departments.

The Offer

• Competitive salary package.
• The opportunity to develop within a world-class luxury jewellers.
• Hands-on experience working alongside a Senior Goldsmith and wider jewellery team.
• Career growth within the luxury jewellery and watch industry.

✨ This is a fantastic entry-level opportunity for someone looking to build their career in the luxury jewellery sector, combining administration, organisation, and exposure to fine craftsmanship.