Stock Control Coordinator

Stock Control Coordinator

Department: Product Operations
Location: Mayfair, London

Overview

The Stock Control function plays a vital role in supporting the smooth and secure operation of a luxury business, ensuring that all stock procedures, controls, and audit requirements are consistently upheld.

As a Stock Control Coordinator, you will support the wider business through effective stock management, administrative coordination, and process oversight. This is an excellent opportunity to join a specialist team within a growing and fast-paced environment, working closely with multiple departments to ensure accuracy, compliance, and operational excellence.

Key Responsibilities

Stock Management

• Manage and organise safes, ensuring accurate inventory control and secure storage at all times
• Coordinate day-to-day stock control operations across the business
• Monitor and manage stock movements, including preparation and allocation for boutiques, internal meetings, and external events or exhibitions
• Plan and coordinate stock inventories, investigations, and reconciliations when required
• Oversee and track stock in transit, ensuring timely and accurate receipt
• Maintain accurate inventory records and documentation
• Escalate and communicate significant or high-value stock movements to senior stakeholders
• Coordinate secure transport and safe-transit practices in collaboration with key management teams

Systems, Processes & Procedures

• Ensure physical stock aligns accurately with system records
• Identify opportunities to challenge, improve, and streamline existing stock control processes
• Support the implementation of new procedures, working cross-functionally with internal teams
• Partner with IT and operational teams to improve system efficiency and reporting

Additional Responsibilities

• Support ad-hoc projects and operational initiatives as required
• Contribute to continuous improvement across stock control and operational workflows

Experience & Professional Competencies

• Proven background within the luxury goods or jewellery sector is essential
• Previous experience in a stock control, inventory, or operational coordination role is highly desirable
• Strong working knowledge of office systems (Excel, Word, PowerPoint); experience with ERP systems such as SAP is an advantage
• A genuine interest in fine jewellery and luxury operations

Key Skills & Attributes

• Highly detail-oriented with excellent organisational and follow-up skills
• Proactive, adaptable, and solution-focused
• Comfortable working in a fast-paced, high-value environment
• Able to manage multiple priorities, changing deadlines, and a high workload
• Commercially aware with a strong sense of accountability
• A confident problem solver with a collaborative mindset
• Diplomatic, professional, and able to communicate effectively with both peers and senior management