Diamond Certification & Administration Coordinator
| Job Type | Permanent Full Time |
| Area | London, England |
| Sector | Jewellery SalesAdministration |
| Salary | Good basic salary plus bonus and benefits |
| Start Date | asap |
| Job Ref | Dian9893 |
- Description
OVERVIEW
We are seeking a highly organised and detail-oriented professional to join a leading luxury jewellery business. This position plays a pivotal role in managing the movement and cataloguing of GIA certificates and related documentation that accompany diamonds within the organisation.
The role requires a meticulous administrator with excellent cataloguing and record-keeping skills, ensuring the integrity, security, and traceability of certification documents at all times.
KEY RESPONSIBILITIES
- Oversee the movement, handling, and safe storage of GIA certificates and related gemological documentation.
- Accurately catalogue and maintain up-to-date records across internal systems.
- Liaise with internal departments (stock control, gemmology, workshop, and sales teams) to ensure certificates are correctly aligned with inventory.
- Prepare, file, and retrieve certificates efficiently to support the smooth flow of business operations.
- Monitor compliance with internal procedures for document handling and security.
- Support wider administrative duties within the stock and certification function as required.
KEY SKILLS & ATTRIBUTES
- Exceptional attention to detail and accuracy in document handling.
- Strong administration and organisational skills, with the ability to prioritise and manage deadlines.
- Proven cataloguing or record-keeping experience (jewellery, luxury goods, or similar industries preferred).
- A discreet and trustworthy professional, confident handling sensitive and high-value information.
- IT literate with strong database management and Excel/Office skills.
- A proactive and methodical work ethic with excellent communication skills.
WHAT WE’RE LOOKING FOR
This role would suit someone from a stock administration, certification, or jewellery operations background who thrives in a structured, detail-focused environment. A background in fine jewellery, gemmology, or luxury retail is advantageous but not essential.